• Don't copy matter because you are going to read and use it at some yet-undetermined point in the future, or because you want to build a private archive of reference materials. Rather, make a note of where the information is so that you can reference it later, when you really need it. If you have to copy it, do so then, rather than now.

• When you no longer need or are no longer using a copy, destroy it.

• Only copy so much of the matter that you absolutely need. Do not "overcopy." Always strive to copy only the necessary content of the original, and to reduce the size and amount of the copies.

• If you are going to use a copy in a seminar or other presentation,

1. The authors should be named,
2. If the original bears a copyright notice, this notice should be reproduced on any copies, and
3. Any reproduction, display, or performance of the original should not misrepresent, mutilate, or distort the original.

• Try to avoid making multiple copies for distribution to others, especially to others outside Marshfield. If you do this, ask yourself: is my copy going to erase the recipient's need for the original? If the answer is yes, that means that you may be harming the copyright owner -- and they may be calling their lawyer soon regarding your copying.

• If you are going to be using a copy in a presentation that will be taped or transmitted off-site, or in a paper or compilation that will be distributed to others off-site, contact Marshfield counsel for clearance.

• Be particularly cautious about copying:

1. works that are less factual in nature, e.g., works of fiction or more artistic works, as opposed to more factual works such as scientific papers and texts.
2. works that are confidential or not publicly disseminated.